Please read these terms and conditions and their entirety before using this website.

By visiting www.BareLuxEvents.com, you consent to our terms and conditions.

The terms “we,” “us,” “our,” and “vendor” refers to Bare Lux Events. The term “site” refers to www.BareLuxEvents.com The terms “user,” “viewer,” “client,” and “your” refer to site visitors, clients, and any other users of the site.

Provided Documentation

All documentation created and provided to Client is owned and copy written by Vendor and cannot be used or given to any other 3rd party. 

Deposit

Client is responsible for deposit and signed contract before any services are performed by Vendor. Deposits are non-refundable and applied towards event total.

• Standard picnic packages are subject to a 50% retainer of package starting rate. 

• Large group events will receive an event quote and require a deposit of 50%.

Contracted Services

Includes all services described in selected package details reviewed and distributed to Client and guests. Any additional services/products requested by the client incurred by Vendor will be billed directly to Client at cost. All services contracted cannot be deducted, but additional services can be added.

Payments to Vendor can be made through Zelle, ApplePay, or HoneyBook. Unpaid expenses are subject to cancellation (see Payment Schedule and Method Policy).

Contracted Vendors

Third-party vendors assisting in hosting event employ their own rules, conditions, and other obligations Client and guests must comply with. 

Due to circumstances beyond control, Vendor may be required to change third-party vendors used for Client event. For these reasons, Vendor cannot offer refunds.

Any rentals and/or subcontracted vendors contracted on behalf of Client will be paid in full to Vendor directly at requested deadline. Proper notice will be provided per cost.

Liability

It is understood that Vendor is only liable for services completed and provided by Vendor and cannot be held liable for the services of other contracted vendors. It is understood that in no event shall Vendor be liable for consequential damages of any kind.

Event

Client must submit retainer at time of booking. Client is responsible for relaying written changes for event no less than three (3) business days before event date.

Food Allergies

Food prepared may contain the following ingredients: milk, eggs, wheat, peanuts, and tree nuts. It is understood that Client has relayed food allergies to Vendor. 

Location Policy

Bare Lux Events is home to Long Beach and services Los Angeles, Palos Verdes, San Pedro, Long Beach, Orange County, and Santa Barbara.

We try our best to place the picnic setup away from crowds to have a more enjoyable experience; however, we can't control who is around in a public place.

• Beach Fee may be charged for events held at beachy locations, especially with stairs or long walks away from parking.

• Travel Fee may be charged for events farther in distance.

• No tables are permitted at 1000 Steps Beach or Victoria Beach.

• Santa Barbara requests must be submitted 2 weeks in advance to allow time for permit approval.

• Un-listed locations requested by Client, although absent from the Vendor Location website section, are subject to additional fees.

Set-up and Breakdown

Vendor will arrive to event location before start of event to specify the exact event location (if outdoors) and set up. If outdoors, Vendor will text Client with specific event location.

Client agrees not to leave event location prior to end of event time to ensure proper pick-up of Vendor property and accessories. Client is responsible for Vendor property and accessories while in their possession (see Damage or Loss of Property and Accessories Policy).

Weather

Client is responsible for Vendor property and accessories while in their possession. Damage from weather, such as water stains, may be billed up to and including actual replacement value for each missing or damaged item per cost (see Damage or Loss of Property and Accessories Policy).

Cancellation Policy

If event is canceled or Client and/or guests does not show, no portion of the fees paid to Vendor will be returned. If event is canceled or postponed more than 24-hours in advance, Client must reschedule within three months of original project date, if available, excluding holidays.

Events with an outstanding balance 3 days before the event date are considered overdue and will be canceled. No refunds will be administered. No portions of the payments can be applied towards a new event date or time. Vendor reserves right to prohibit Client from booking with Vendor.

Vendor reserves the right to charge a fee if the client cancels the event within 24 hours of their scheduled time and wants to reschedule, excluding holidays.

Vendor reserves the right to cancel the event due to rain. Client will receive a credit to reschedule within 3 months of their original event date, excluding holidays.

Responsibility

Vendor is not responsible for any fines, tickets, or charges, should federal enforcement encounter Client at event. Client understands that the presence of alcohol and illicit drugs in public spaces is prohibited during  event. Vendor will not offer refunds if Client or guests are asked to leave the area for any reason before the expiration of event time.

We ask that you please be mindful of public spaces and the peace of others around your picnic site. 

Damage or Loss of Property and Accessories Policy

Client agrees to exercise all due care in caring for, and preserving the property of Vendor. Clients shall remain responsible for all loss or damage beyond normal wear and tear to rentals, up to and including actual replacement value for each missing or damaged item per cost.

Examples of damages include but are not limited to scuffs, chips, dents, cracks, stains, water damage, broken tableware or glassware, damages resulting from pets, vandalism, vehicles, lawn equipment, decorations, other vendors, grilling and food preparation, and chemicals such as fertilizers and pesticides, and damages due to Client negligence.

Client must notify Vendor if any damaged property are found before event start time.

Client must notify Vendor of all damages immediately. Vendor recommends Client or guests remain at event site at all times to monitor property and accessories.

Vendor property and accessories left unattended or not returned by the event end time may be subject to additional fees.

Payment Schedule and Method Policy

Initial deposit is applied towards final total.

Client is responsible for deposit and signed contract before any services are performed by Vendor. Deposits are non-refundable and applied towards event total.

• Standard picnic packages are subject to a 50% retainer of package starting rate. 

• Large group events will receive an event quote and require a deposit of 50%.

Payments to Vendor can be made through Zelle, ApplePay, or HoneyBook.

Remaining balance is due three (3) days before event date, invoices with balances 3 days before the event are considered overdue. Overdue payments, especially with lack of Client communication, will be canceled. 

Payment plans are available through HoneyBook only. No requests for payment plans through Zelle or Apple Pay will be approved. Overdue payments on HoneyBook are subject to a $50 late fee added to the total invoice.

No refunds will be administered for events canceled due to overdue payments. No payments may be made towards event once Vendor has canceled event. Vendor reserves the right to prohibit the Client from booking with Vendor in future.

Last Updated November 4th, 2022